Finance and Admin Officer at Link Community Development

Job Description

ABOUT LINK COMMUNITY DEVELOPMENT

Link Community Development is a family of not for profit organisations working together to transform education for children and communities across impoverished rural areas of Ethiopia, Malawi, Rwanda and Uganda. Since our foundation in 1995 we have worked in 3,000 schools and improved the lives of over two million children through unique and effective school improvement models. We guide governments and educators to adopt low-cost solutions to improve learning and support for children, with a focus on literacy, numeracy and inclusion for the most marginalised children. Through a partnership delivery model which embeds piloting and learning within local systems, we influence changes to policy, practice and accountability on a national scale, and our interventions are regularly adapted and replicated by governments and NGOs in new countries and contexts. Link Community Development International (LCDI), based in Edinburgh, Scotland supports all project, M&E, fundraising, finance and governance activities in our five sub-Saharan partner countries.

Link Community Development believes that a child, vulnerable adult or person at risk should never experience abuse of any kind. We have a responsibility to work in a way that promotes the welfare of all and protects them from harm. We have a zero tolerance approach to any harm to or exploitation of a child or vulnerable adult by any of our staff, representatives or partners.JOB PURPOSE

The Finance and Admin Officer will be based in Addis Ababa to support the delivery of the TARGET programme. Reporting to Link Ethiopia’s Country Representative based in Addis, the post-holder will work to support all project activities so they are delivered on time, on budget and to the highest standard. Travel within Ethiopia will be required.

ABOUT THE PROGRAMME

Objective 3 of the TARGET terms of reference is to provide technical assistance to the FMoE and its key directorates, agencies, regional education bureaus, woredas, districts and schools as relevant to the programme.  The technical assistance is intended to be strategically linked to deepening the impact of DFID’s financial aid and the intended results to be delivered. Model interventions will be implemented in the four emerging regions of Afar, Somali, Benshangul-Gumuz and Gambella, focusing initially on 9000 least performing schools. These will be designed to directly improve School Improvement Planning (SIP) activity.

As part of improving the current national school leadership training and working towards gender equity, TARGET will enhance instructional leadership through on the job capacity development programmes for school supervisors, school leadership and community members.  The programme will work with the FMoE, REBS, Zones as relevant, and Woreda Education Offices (WEOs) to identify the least performing schools and strengthen school leadership and management to improve inclusion, community engagement, teacher classroom performance, and career development, helping to improve school performance levels over time.

Specifically, Link will support the strengthening of the School Improvement Programme (SIP) and SIP standards, as well as the development of a number of ‘model interventions’ to be implemented in each region according to context with a focus on:

a) Improving inclusion of often-excluded children –  rural girls, children with special needs, and pastoralist children – using workable and innovative models to improve attendance and achievement of such disadvantaged learners.

b) Improved impact of school and cluster-based training on teacher performance in the classroom especially in early grade reading and writing.

c) Improved engagement with communities to build a sense of shared ownership of the schools, school management and the safety and inclusion of all children, demonstrated through inclusive school improvement planning and the more efficient use of school resources for learning.

INDICATIVE AREAS OF KEY RESPONSIBILITIES

  • Work closely with the Country Representative and Technical Assistant based in Addis to ensure the implementation of TARGET in four specified regions
  • Provide support and advice on financial administration matters to the Country Representative and Programme team to ensure compliance with government and donor requirements
  • Supervise and manage cash disbursements to Regional staff to ensure they have enough funds to cover activity costs
  • Ensure compliance with Link finance and procurement procedures
  • Manage payroll processing and tax filing activities
  • Prepare the monthly preparation and reporting of bank and petty cash reconciliations
  • Prepare and maintain all financial records, ensuring balance sheet reconciliations completed on a monthly basis
  • Provide scheduled and ad-hoc financial information to Link International as required
  • Provide scheduled and ad-hoc financial information to lead partner colleagues as required
  • Prepare invoices for submission to lead partner
  • Prepare for review by the Technical Advisor and the LCDI finance team, budget vs actual reports every month including variance analysis
  • Support Programme staff and the Country Representative in budget development (operational and project budgets)
  • Prepare cash flow forecasts, manage cash floats and manage funds requests
  • Ensure accurate and up-to-date transaction list, ledger and trial balance, fixed asset register, account reconciliations and year-end adjustments are completed and availed to auditors for examination
  • Ensure payments are made on time and with necessary approvals
  • Ensure that an accurate and up-to-date fixed asset register is maintained
  • Identify and resolve financial and administrative issues
  • Other ad hoc finance and administrative tasks as required

Tenure

  • Until November 2022

Job Requirements

PERSON SPECIFICATION

EXPERIENCE AND QUALIFICATIONS

Essential

  • An undergraduate degree in Commerce/Accounts, Economics or Business Administration.
  • At least 5 years’ experience working in a Finance related role preferably in an international organisation
  • Qualified or part-qualified (ACCA, CIMA or equivalent) or working towards qualification
  • Experience of providing high- level finance support to a busy multi-functional team
  • Proven financial analysis and forecasting ability
  • Experience of managing a team, including remote management of staff and office locations

Desirable

  • Experience of working in an international NGO

SKILLS AND ATTRIBUTES

Essential

  • Advanced skills in MS PowerPoint, Excel and Word
  • Excellent skills in commonly used accounting packages (e.g. Quick Books)
  • Financial data analysis skills
  • Initiative and enthusiasm
  • Excellent written and spoken English
  • Strong interpersonal and management skills
  • High level of professional and ethical conduct
  • Team player

Please send a cover letter, Application Form from the link below

Application form.Regional Assistant.TARGET.Jan 2020.docx

and Equal Opportunities monitoring form to Link at Link@lcd.org.uk with the subject line “Regional Specialist, TARGET Application”

Your cover letter should detail how you meet the required criteria

It should also include your available start date and annual salary before tax and benefits in ETB

The Equal Opportunities form is available here: www.lcdinternational.org/jobs-volunteering

The closing date for applications noon Monday 10th February

We will acknowledge receipt of your application. Shortlisted candidates will be contacted for interview week commencing 17th February. Interviews will take place at the TARGET office, Addis Ababa the week beginning 24th February. Unsuccessful applicants well not be notified.

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